Sample deliverable

What you actually get

Most compliance companies will tell you they audit your driver files. Here is the document, so you can judge it before you talk to anyone.

This is a real report, generated by the same code that would run on your roster. The company and the three drivers are invented; nothing else is. Every line names the rule it comes from, so you can check any of it against 49 CFR part 391 yourself.

This is the first report — built from a roster, before anyone has seen a filing cabinet. That is why ten items say awaiting review rather than missing: they are things I have not been shown, not things I know to be absent. Only three items here need attention today. Once the files themselves are inventoried, each of those ten resolves to confirmed or genuinely missing.

Driver file review

Demo Paving LLC — 3 active drivers

USDOT DEMO · prepared September 13, 2026

2past due

0missing

1due in 90 days

10awaiting review

15confirmed ok

Start here. The items marked past due are the ones that would be cited today. Everything else is scheduling.

Needs attention

Driver	Requirement	Rule	Status	Detail
Sam Ortiz	Medical examiner's certificate (391.43(g))	391.51(b)(6)	Expired	expired 2026-08-23 (21d ago)
Ray Alvarez	Annual review of driving record (391.25(c)(2))	391.51(b)(5)	Overdue	last 2025-08-09, due 2026-08-09 (35d ago)
Dana Whitfield	Commercial driver's licence	391.11(b)(5)	Due within 90 days	expires 2026-12-12

By driver

Driver	Past due	Due 90d	Awaiting review	OK
Dana Whitfield		1	3	6
Ray Alvarez	1		1	8
Sam Ortiz	1		6	1

What this review has not seen. 10 items are marked awaiting review. Those are things we have not been shown — not things we know to be absent. This review was built from the roster and the dates you supplied. Once we see the driver files themselves, each of those resolves to confirmed or genuinely missing.

How to read this. A date we could not find is reported as missing rather than assumed fine — an absent record looks the same as an absent document to an auditor. Every line cites the rule it comes from so you can check it. This is a records review, not a compliance determination: what to do about any item stays with you or your safety professional.

A 3-driver example. A 20-driver fleet produces the same document, roughly seven times longer.

Three things worth noticing

“Awaiting review” is kept apart from “missing”

This is the part most reviews get wrong. Off a roster alone, almost everything is technically unverified — and reporting that as thirteen failures would be alarming, inaccurate, and useless to you. Only the items that would actually be cited today sit at the top. The rest is scheduling, or simply not yet seen.

A date I cannot find is reported missing, not assumed fine

It is tempting to give the benefit of the doubt on a blank. An auditor does not: an absent record and an absent document look identical to them. So once I have reviewed a file, a blank reads as a gap — and you decide whether it is a real one.

Medical certificates are handled differently for CDL and non-CDL drivers

Since 23 June 2025 a CDL driver’s medical certification is filed electronically and read off their driving record — the paper card is no longer kept in the file. For non-CDL drivers nothing changed. In the report above, Sam is non-CDL and his card has lapsed; Dana and Ray are CDL and are checked against their records instead. Construction fleets run a lot of non-CDL trucks, which is where most of the paperwork still lives.

Get this for your own fleet

Send me your driver list — a spreadsheet, a payroll export, or a photo of the list on the wall. I’ll send back this document for your drivers. No charge, and it’s yours to keep whether or not we work together.

Book a call Email me your driver list